Privacy Statement – Roeper Tax Services

This privacy statement describes how Roeper Tax Services (“RTS”, “we”) processes personal data via roepertaxservices.nl and in the context of our services. Controller: Roeper Tax Services Address: Rotterdamseweg 107A | 2628 AK DELFT | The Netherlands Trade Register (KvK): 81285698 | VAT: NL003557428B11 Email: maxroeper@roepertaxservices.nl | Phone: +31 620231584

What personal data do we process?

• Identification and contact details: Max Roeper, Rotterdamseweg 107A | 2628 AK DELFT | The Netherlands, maxroeper@roepertaxservices.nl, +31 620231584.
• Business details: RoeperTaxServices, position, Trade Register (KvK: 81285698) / VAT numbers: NL003557428B11.
• Financial and tax-related data: information necessary for filing tax returns and creating fiscal files (including income tax (IB), corporate tax (VPB), and VAT information).
• Website data: IP address, device/browser information, cookie IDs (see also the cookie policy).
• Communication: content of messages, notes, and feedback.

Purposes and lawful bases

• Performance of a contract (Art. 6(1)(b) GDPR): provision of tax and administrative services, management of client relationships, scheduling, and invoicing.
• Legal obligations (Art. 6(1)(c) GDPR): compliance with tax and administrative retention obligations and requests from competent authorities.
• Legitimate interests (Art. 6(1)(f) GDPR): improvement of services, system security, and limited direct marketing to existing clients.
• Consent (Art. 6(1)(a) GDPR): newsletters/marketing by email and the use of non-essential cookies. Consent may be withdrawn at any time.

Retention periods

We do not retain personal data longer than necessary. For tax and administrative records, a statutory retention period of 7 years generally applies. Other data are retained as long as necessary for the purpose or as legally required.

Sharing with third parties (processors and third parties)

We only share data when necessary:

• Processors: hosting provider, IT service providers, email/newsletter provider, accountant/administration office (under a data processing agreement).
• Third parties: tax authorities and other competent authorities, and when legally required or with your consent.

International transfers

If data are processed outside the EEA, we ensure appropriate safeguards (e.g., EU Standard Contractual Clauses). Details are available upon request.

Security

We take appropriate technical and organizational measures to secure personal data, including access restrictions, encryption where appropriate, and periodic security reviews.

Your rights

You have the right to access, rectify, erase, restrict, data portability, and object (including to direct marketing). You may also withdraw your consent where applicable. Requests can be sent to maxroeper@roepertaxservices.nl. To verify your identity, we may request additional information.

Cookies

We use functional and (with consent) analytical/marketing cookies. Please read our cookie policy for details and preference management.

Minors

Our services are not directed at individuals under the age of 16. If you believe we have collected data without parental/guardian consent, please contact us so we can delete such information.

Automated decision-making

We do not make decisions based solely on automated processing that may have legal or similarly significant effects on you.

Contact and complaints

Questions or complaints about privacy? Contact us at maxroeper@roepertaxservices.nl. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Changes

We may update this privacy statement. The date of the last update is stated at the top of this page. In case of material changes, we will inform you where necessary.